Neighborhood Association Planning Meeting Minutes - 2/4/19

Lindberg Park Neighborhood Association Meeting Minutes

February 4, 2018

Agenda

Introduction

Ira: Welcome to the Lindberg Park Neighborhood Association planning meeting

  • Day-to-day issues

  • Organized neighborhoods survive disasters

We’ve discussed:

  • Neighborhood watch

  • Visioning

  • Disaster preparedness

Different people to focus and solve problems

Introduction of attendees - 17 in attendance

Proposed goals of this meeting

  • Identify president

  • Identify board members

  • Bylaws

Review of Plans

Q/ Plans for incorporation?

A/ California Unincorporated association - recognized loose association that isn’t that binding. But there can be liability involved.


Q/ What would this group do beyond neighborhood watch?

A/ Neighborhood watched primarily has coordinated with police/safety. We’ve branched into disaster preparedness, traffic, visioning. An intent to broadening the scope of what can be accomplished.

Q/ What about liability associated with medical professionals who might get involved?

A/ Most likely good samaritan rules and personal insurance

Q/ Can we share in the city’s general liability?

A/ We’re not an official entity; we don’t have officer’s insurance which is very expensive and not typical of what groups like this do.

Q/ With 450 homes, can we look at broadening communications?

A/ Plan is all overseen by the bylaws, so we’ll move on to those.

Bylaws

Borrowed largely from Culver Crest - unincorporated.

Review of updated purpose statement

Bylaws set up what the board is and the responsibilities

Details of board rotation

Membership dues (currently none)

Rules for change of bylaws

Q/ Can we broaden to other means of voting other than at meetings?

A/ (Discussion, no general direction)


Q/ How do we define membership?

A/ Defined in bylaws

Q/ Geographic boundaries?

A/ A map may be helpful.

Q/ Annual meeting in the last quarter of the meeting tends to fall where there are many holidays. Maybe 1st quarter might fit better?

A/ During or shortly after could include the first quarter.

Comment: Dues; tricky issues; we’ve had success with fundraising.

Q/ Experience of the other associations? Levels of activity?

A/ Culver Crest (non-mandatory dues), Fox Hills. Culver Crest sometimes has 40-50 people, sometimes a small or large crowd.

Comment: Can change to a voluntary dues system; Dave will update, board of directors ⅔ or general meeting + clean up map.

Comment: Rancho Higuera as example of a group that organized to get some issues handled

Q/ Turnover opportunities-- possibly term limits?

A/ Possibly describe as consecutive terms. Perhaps limits don’t apply if there are no candidates. Possibly require a limitation on specific positions, like the president. Goal of terms was to balance continuity with rotation.

Comment: aim has always been to bring more people in. The challenge has always been to find people that will commit. We want to be sensitive to getting young people involved; broadening our scope?

Q/ Review of bylaws

A/ Can people rotate to different positions on the board. Term limits on president and vice president. Some positions like treasurer, might have a benefit for continuity.

Q/ How many are in favor of adopting the bylaws with discussed changes?

A/ (large number - uncounted hands)

Q/ Boundaries>

A/ Not sure about Heritage Park for example. We’ve always invited Heritage Park, but participation has been helpful.

Committees

Communication has always been challenging.

Q/ Can we do a newsletter?

A/ We could; we have not. Electronically? Signage.

Comment: “Check on the latest burglary” resulted in large attendance.

Comment: We don’t have a hospitality committee.

Comment: community engagement committee

Comment: newsletter is not a bad idea; electronically, flyer, facebook

Comment: Website has different specialized sections

Q/ Does the board have to authorize committees?

A/ Per bylaws, directed by the board.

Comment: traffic is a concern, needs to be a committee; find fragmented groups and provide a forum to meet; maybe coyote issues or other passions.

Q/ How are committees run? Do they have autonomy to act?

A/ Generally done through charters; committee adopts a charter for scope; board votes on charter. Committee might be scoped to act behalf of the board or to report back.


Comment: It would be helpful to have this communicated through the newsletters

Comment: Established committees - eg. 4th of July committee? Need to figure out how to work with existing groups.

Comment: Let’s see how it goes; the organization will go through growing pains.

Q/ Does the committee lead the conversations or everyone who is participating? Would like to get more people involved.

A/ Not strictly defined in the bylaws.

Comment: With disaster preparedness, it’s not just the medical supplies.

Comment: the board should try to co-ordinate and connect with the appropriate committees. We don’t want to get bogged down in minutia.

Comment: Communication plan; start by starting; evolve over time

Comment: It has to be something before you can talk about what it is.

Proposal: Pick 9 people to form our initial board.

Or… invite everyone to a meeting to discuss, hold a meeting, and vote (maybe electronically).

Propose a board and add write-ins

Maybe announce on FB page to communicate.

Using FB eliminates many people.

Propose a slate; call for nominations by a certain date.

Can we have a motion?

Suggestion: get emails, door to door, and start talking. Foundation is somewhat set, and get more people involved. Leave room for write-ins.

Q/ What is the number of board members (maybe minimum of 9, maximum of 15).

Recommend a slate.

Q/ Is there a committee sign-up mechanism at the meeting? Maybe introduction of committees.

Comment: We have a lot of ideas, but we don’t have consensus yet. Concern: what is realistic communication?

Comment: We don’t have 450 emails. How about getting the web site going and get flyers out? Let’s not make emails a dependency.

Q/ What about block captains?

Comment: We could still have the block captains involved; they have been a mainstay of communication.

Comment: Maybe delay committee setup; direct people to the website with bylaws; emails may be challenging to get.

Comment: Coordinate with David/Ira for participation on the slate.

Comment: Ideally have some geographic diversity; maybe consider it when forming a slate. Word the communication to welcome others so as not to communicate elitism.

Proposal: Elect the initial board from the block captains.

Comment: There are people who want to be involved who aren’t block captains.

Comment: Let’s get our next meeting set up

Q/ To the room-- do you want to be involved; it’ll be work ironing things out; need people who want to go for it.

Proposal: Have a slate, by-laws, and have some committees pre setup with signup sheets. If we have 150 people.

Q/ Do the bylaws specify how often the board will meet?

Q/ Annual meeting + time-to-time.

Comment: How about quarterly and set expectations.

Comment: Annual meeting of the membership once a year; general meetings more frequently.

Q/ What should be public.

A/ All board meetings should be public.

Comment: Article 5.1 meeting, 5.2 location; annual meeting (1)

Wrap-up and how many people in favor of proceeding.

Show of hands: (uncounted - most hands raised)

Adjourn

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Forming a Board

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