Neighborhood Association Planning Meeting Minutes - 2/4/19
Lindberg Park Neighborhood Association Meeting Minutes
February 4, 2018
Ira: Welcome to the Lindberg Park Neighborhood Association planning meeting
Organized neighborhoods survive disasters
Different people to focus and solve problems
Introduction of attendees - 17 in attendance
Proposed goals of this meeting
Identify board members
Review of Plans
Q/ Plans for incorporation?
A/ California Unincorporated association - recognized loose association that isn’t that binding. But there can be liability involved.
Q/ What would this group do beyond neighborhood watch?
A/ Neighborhood watched primarily has coordinated with police/safety. We’ve branched into disaster preparedness, traffic, visioning. An intent to broadening the scope of what can be accomplished.
Q/ What about liability associated with medical professionals who might get involved?
A/ Most likely good samaritan rules and personal insurance
Q/ Can we share in the city’s general liability?
A/ We’re not an official entity; we don’t have officer’s insurance which is very expensive and not typical of what groups like this do.
Q/ With 450 homes, can we look at broadening communications?
A/ Plan is all overseen by the bylaws, so we’ll move on to those.
Borrowed largely from Culver Crest - unincorporated.
Review of updated purpose statement
Bylaws set up what the board is and the responsibilities
Details of board rotation
Membership dues (currently none)
Rules for change of bylaws
Q/ Can we broaden to other means of voting other than at meetings?
A/ (Discussion, no general direction)
Q/ How do we define membership?
A/ Defined in bylaws
Q/ Geographic boundaries?
A/ A map may be helpful.
Q/ Annual meeting in the last quarter of the meeting tends to fall where there are many holidays. Maybe 1st quarter might fit better?
A/ During or shortly after could include the first quarter.
Comment: Dues; tricky issues; we’ve had success with fundraising.
Q/ Experience of the other associations? Levels of activity?
A/ Culver Crest (non-mandatory dues), Fox Hills. Culver Crest sometimes has 40-50 people, sometimes a small or large crowd.
Comment: Can change to a voluntary dues system; Dave will update, board of directors ⅔ or general meeting + clean up map.
Comment: Rancho Higuera as example of a group that organized to get some issues handled
Q/ Turnover opportunities-- possibly term limits?
A/ Possibly describe as consecutive terms. Perhaps limits don’t apply if there are no candidates. Possibly require a limitation on specific positions, like the president. Goal of terms was to balance continuity with rotation.
Comment: aim has always been to bring more people in. The challenge has always been to find people that will commit. We want to be sensitive to getting young people involved; broadening our scope?
Q/ Review of bylaws
A/ Can people rotate to different positions on the board. Term limits on president and vice president. Some positions like treasurer, might have a benefit for continuity.
Q/ How many are in favor of adopting the bylaws with discussed changes?
A/ (large number - uncounted hands)
A/ Not sure about Heritage Park for example. We’ve always invited Heritage Park, but participation has been helpful.
Communication has always been challenging.
Q/ Can we do a newsletter?
A/ We could; we have not. Electronically? Signage.
Comment: “Check on the latest burglary” resulted in large attendance.
Comment: We don’t have a hospitality committee.
Comment: community engagement committee
Comment: newsletter is not a bad idea; electronically, flyer, facebook
Comment: Website has different specialized sections
Q/ Does the board have to authorize committees?
A/ Per bylaws, directed by the board.
Comment: traffic is a concern, needs to be a committee; find fragmented groups and provide a forum to meet; maybe coyote issues or other passions.
Q/ How are committees run? Do they have autonomy to act?
A/ Generally done through charters; committee adopts a charter for scope; board votes on charter. Committee might be scoped to act behalf of the board or to report back.
Comment: It would be helpful to have this communicated through the newsletters
Comment: Established committees - eg. 4th of July committee? Need to figure out how to work with existing groups.
Comment: Let’s see how it goes; the organization will go through growing pains.
Q/ Does the committee lead the conversations or everyone who is participating? Would like to get more people involved.
A/ Not strictly defined in the bylaws.
Comment: With disaster preparedness, it’s not just the medical supplies.
Comment: the board should try to co-ordinate and connect with the appropriate committees. We don’t want to get bogged down in minutia.
Comment: Communication plan; start by starting; evolve over time
Comment: It has to be something before you can talk about what it is.
Proposal: Pick 9 people to form our initial board.
Or… invite everyone to a meeting to discuss, hold a meeting, and vote (maybe electronically).
Propose a board and add write-ins
Maybe announce on FB page to communicate.
Using FB eliminates many people.
Propose a slate; call for nominations by a certain date.
Can we have a motion?
Suggestion: get emails, door to door, and start talking. Foundation is somewhat set, and get more people involved. Leave room for write-ins.
Q/ What is the number of board members (maybe minimum of 9, maximum of 15).
Recommend a slate.
Q/ Is there a committee sign-up mechanism at the meeting? Maybe introduction of committees.
Comment: We have a lot of ideas, but we don’t have consensus yet. Concern: what is realistic communication?
Comment: We don’t have 450 emails. How about getting the web site going and get flyers out? Let’s not make emails a dependency.
Q/ What about block captains?
Comment: We could still have the block captains involved; they have been a mainstay of communication.
Comment: Maybe delay committee setup; direct people to the website with bylaws; emails may be challenging to get.
Comment: Coordinate with David/Ira for participation on the slate.
Comment: Ideally have some geographic diversity; maybe consider it when forming a slate. Word the communication to welcome others so as not to communicate elitism.
Proposal: Elect the initial board from the block captains.
Comment: There are people who want to be involved who aren’t block captains.
Comment: Let’s get our next meeting set up
Q/ To the room-- do you want to be involved; it’ll be work ironing things out; need people who want to go for it.
Proposal: Have a slate, by-laws, and have some committees pre setup with signup sheets. If we have 150 people.
Q/ Do the bylaws specify how often the board will meet?
Q/ Annual meeting + time-to-time.
Comment: How about quarterly and set expectations.
Comment: Annual meeting of the membership once a year; general meetings more frequently.
Q/ What should be public.
A/ All board meetings should be public.
Comment: Article 5.1 meeting, 5.2 location; annual meeting (1)
Wrap-up and how many people in favor of proceeding.
Show of hands: (uncounted - most hands raised)
Forming a Board